The job offer letter is written to the candidate you have selected for the position. Usually, the job candidate and the company have verbally negotiated the conditions of hire and the job offer letter confirms these agreements.
A job offer letter template is below.
Ms. (Employer’s Name)
(City, State, Zip Code)
Dear Ms. (Recipient Name):
[Company’s Name] is delighted to offer you the [Occupation Title] for our organization. We are excited about the potential that you bring to our company.
As we’ve discussed during the interviews, the job location will be at our north [city] regional office, where the [Occupation's Department] is located at. You will report directly to the [Supervisors Name]. After completing an orientation for the [Management leaders], your initial task will be [Details].
Your initial compensation package includes a [Salary Amount] (payable time range), full medical and dental coverage through our company’s employee benefit plan, and fringe benefits as covered in the enclosed pamphlet. [If applicable, the following provision can be added: In sequence, [Name of Company] will loan you an amount equal to all of your reasonable expenses of relocation, including [Not Including] seller’s commission on your old residence and closing costs on your new residence [, plus an additional amount of $(amount) to help you handle miscellaneous unanticipated costs*]. Should you remain with the company at least three years, the loan amount will be forgiven in its entirety. Advances of the loan amount and any repayment of the loan will be according to the schedule in the enclosed agreement, a signed copy of which you should return by mail prior to incurring any relocation expenses.]
In accepting our offer of employment, you certify your understanding that your employment will be on an at-will basis, and that neither you nor any Company representative have entered into a contract regarding the terms or the duration of your employment. As an at-will employee, you will be free to terminate your employment with the Company at any time, with or without cause or advance notice. Likewise, the Company will have the right to reassign you, to change your compensation, or to terminate your employment at any time, with or without cause or advance notice.
We look forward to your arrival at our company and are confident that you will play a key role in our company’s expansion into national and international markets. Please let me know if you have any questions or if I can do anything to make your arrival easier.
[Name of Company]
(* This last optional provision can serve as a variety of “sign-up bonus”, which by virtue of that and the following sentences is transformed into a loan that can be recouped by proper drafting of a repayment schedule. The repayment schedule should specifically set out the intervals at which differing amounts of the loan will be repayable and should include the event of the employee staying with the company a desired minimum amount of time. The overall effect of these “loan provisions” is to supply a financial incentive to the employee to achieve at least a minimum tenure with the company.)
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