A business letter is like a key that can open very big doors, however if it’s the wrong one, you shouldn’t find it odd to be treated as a thief, who is teasing the host.
What makes a good business letter?
A business letter should reflect the professionalism and make a positive impression. That’s why there are some certain points that make these possible.
An effective business letter should provide the reader with the necessary points and in a clear way; therefore, avoiding long and complete sentences will be a good step. Don’t make the letter be more than an A4. Do not go around the bushes, or don’t imply anything. That would certainly seem unreliable. As a person who has written more than a hundred business letter, I can open-heartedly advise you to mention your point at the beginning. By this you can also make sure that your purpose will be read instead of being skipped while the reader is looking over it.
Make sure that you keep the formal tone throughout the whole letter. Keep the language limpid which would arouse a curiosity to read the rest.
Maybe the most missed out thing is grammar. Make no grammar or spelling mistakes, those will certainly make the impression that you don’t give the necessary attention and the reader is likely to underestimate the sender.
Revise your letter carefully and read it a couple of times to correct the mistakes, if there are any. Getting a colleague to read would also help to make sure that there is no mistake in the business letter.
Not to give a chance that the letter might be ignored or not even be delivered, spell correctly the name and contact details of the addressee, state the date properly.
End your letter with a kind and formal complimentary statement, which would help the letter be considered more positively. If there are any enclosures, state them beneath the signature initials.