Typically, letters of cancellation (or Cancellation Letters) are labeled as businesses correspondence. Its effectiveness depends on its coherence and clarity.
shouldn’t be room for any misinterpretations or misunderstandings. Every detail must be written clearly and concisely.
There are a variety of reasons for letters of cancellation.
A few including, to notify a subscriber a cancellation of any service, a magazine subscription, an insurance policy or a movie-rental service. It should be addressed in as few words as possible.
Briskly and directly arriving at its point. Including actions expected to be taken to take the matter seriously into consideration and change a course of plan, either in policy or fees.
Ask notification letter by the recipient as soon as convenience allows to confirm the letter.
Letter of Cancellation Tips
Include the date, the company’s name and contact information, your account number if relevant to the case.
Maintain a formal tone throughout your address.
Be polite, but assertive.
Keep in mind 30-day notice period before a cancellation takes effect.
Explicitly state that the company is no longer authorized to continue any activity related to your account.
Letters must be typed and printed.
Include your signature at the bottom of the letter.
Letter of Cancellation Example
“This letter serves to request my immediate membership cancellation to Ad-buster monthly subscription. On request, that no further charges or fees be applied to my credit card.
Please confirm receipt of this request by return mail at your earliest convenience.”
Cancellation Letter Template
Dear _______________________________ Membership Department,
(insert current name of auto club)
I’m sending you this written statement to request the cancellation of my membership at your [service/subscription name] effective immediately.
It is my understanding that upon receiving this cancellation notice you will refund the unused portion of my annual membership dues (if applicable) to me at the address listed below. I’ve also enclosed my membership card(s) for your disposal.
City, State, Zip Code