Leave of absence (LOA) is a term used to describe a period of time that an employee is to be away from his/her primary job, while maintaining the status of employee.
Format of a leave letter
Name of employee
Address of employee
Name of Employer
Dear (name of employer)
1st paragraph: State your need to take a leave of absence from the office. Tell the employer the number of days you will not be working here.
You should also mention the reason for your absence, stating only the facts. Do not dig into too much detail.
2nd paragraph: Describe the status of the projects under your responsibility. You could also mention that you have handed over the projects to your colleague, who will handle the same during the period of your absence.
3rd paragraph: This is the place where you end the letter by giving your contact numbers on which you can be contacted if required.
You should also thank the manager for understanding your situation and considering your application.
Template of a Leave of Absence Letter:
The letter below is written by an employee to his manager to explain that he has to take unexpected leave form his job.
1st November 2011
Mr. Laurent Fignon
32 Swanage rd
Mr. A. Green,
Subject: leave letter
Dear Mr. Green,
I am writing you this letter to inform you that I require to urgently taking leave of absence from next week, 5th November for ten days.
Please can you confirm these dates for my leave as I have to make travel arrangements as I will be visiting my family members in France during my leave and need to book my flights this week. I have always been a faithful employee to your company and a dedicated one, and I have made sure that all my colleagues are aware of my forthcoming absence, and my workload will be shared between them.
Thanking you for your understanding and cooperation concerning this matter of urgency, I will return to my position no later than the 20th of November, and I will keep you informed in the meantime. For urgent situations, you can contact me on my mobile number 000-0000.
Mr. L. Fignon