How To Write Recommendation Letters

How To Write Recommendation LettersRecommendation letters are most written by former employer to the future employers.

They are like employment reference letters. It is good for the supervisor or someone who was working directly to the person to write it because they now them better.

When writing the letter include;

Address and contact in formation

State the information that is; your name. Title. Company address, city, state, zip or postal code.


Use “dear sir / madam” if the letter is addressed to a particular person. It is good to write the name i.e. (dear first name) this always gives the letter a professional look, and use “to whom it my concern” if it is generally addressed. You could state the relationship and connection you have with the person right below the salutation and also state the reason

Job titles

You could state the job title the person had, the responsibilities and salaries if deemed appropriate.

State the persons attitude and performance that is if it was exceptional, satisfactory or average. State the persons positive qualities there is no need of stating any negative qualities since the person has trusted you with the responsibility of selling them to their future employers you could offer to give further information if requested in the paragraph.

This usually makes the body of the letter,


Summarize the letter by affirming on the persons qualities and stating you believe they are qualified for the job.


End the letter by using “yours faithfully” if the addressee name is not known and “yours sincerely” if you have addressed the letter to a specific person.

Skip three lines and type your name print and sign in between the closing and your name.

Here is a sample;

This is a sample of arecommendation letterof the employee who was a driver by his employer.

Bruce house 9th floor,

P.o box 67839

Nairobi , Kenya

Date: August 1st 2003


RE: Recommendation for George Ohola

This is to confirm that Frank Kamau is working for UNDP/GEF East African Cross – Border Biodiversity Project as a project driver, the project which started in 1988 was to run for five years.

As the project nears completion some of our staff contracts are coming to an end prompting our staff to look for other jobs.

Besides driving staff to project sites i.e Kajiado. Turukana and Taita Taveta Districts, and other places .

George has been helpful in various other ways such as keeping records of the vehicle service and identifying any problem with the vehicle . He has also been called upon to do paper work and to run errands which are not directly related to his duties.

I recommend him to any potential employer and give the assurance of the best services a driver could offer to any organization.

George is a person who can work with all kinds of personalities and under any condition. He is dependable and diligent.

Yours faithfully,


Frank kamau

National Project Management

How To Write Recommendation Letters

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